Bookkeeper

Position Title: Bookkeeper
Department: Finance
Reports To: Manager of Corporate Planning & Administration
Job Type: Full Time
Shift: Monday-Friday 8:00am-5:00pm
Exempt / Non-Exempt: Exempt

Purpose:

The fundamental role of a Bookkeeper is to track and manage financial data. Their duties include entering accounts payable bills, creating accounts receivable invoices, recording payments and maintaining a system for organizing company documents.

Duties & Responsibilities:

Accounts Payable Duties:

  • Enter vendor bills
  • Track and enter company payments to vendors
  • Match invoices with pre-approved PO’s for payment
  • Enter bills into QBO system
  • Actively reconcile bills ensuring appropriate payments are applied
  • Pay bills according to their payment term

Accounts Receivable Duties:

  • Manage account invoicing
  • Confirm returns, back orders, sales tax application, shipping costs as needed, and customer purchase order information is present and accurate
  • Maintain product information ensuring all customers receive appropriate price, serial numbers, box quantities, descriptions & vendors product numbers
  • Research and ensure accuracy of all correct manufacturer price information
  • Communicate with the purchasing department and our suppliers about any discrepancies with pricing, credits, shipping, or any other issues
  • Enter customer account payments
  • Ensure accounts are up-to-date and accurate
  • Communicate to the customer when issues arise with the payment
  • Use proper accounting practices
  • Ensure sales tax laws are followed, communicate with customers when the accounts are past due
  • Answer customers’ questions regarding billing and statements

General Office Responsibilities:

  • Answer phones in a professional manner
  • Screening calls and direct calls to the appropriate individual
  • Receive and input received transplant records (TUR cards) for tracking purposes
  • Assist in AP/AR/Product Inventory/PO Tracking maintenance
  • Manage the supply ordering process – Operations Department, Clean Rooms, Office Supplies, Kitchen and Cleaning Supplies
  • Assume ownership of various administrative functions as assigned from the company’s Director, Partners, and Director of Finance
  • Customer communications as required
  • Other duties as assigned

Skills & Abilities:

  • Experience with Quickbooks
  • Bookkeeping / finance / accounting background
  • Experience with Microsoft software (e.g. Word, Excel)
  • Strong spreadsheet skills
  • Strong verbal and written communication
  • Ability to work in a team environment or independently as needed
  • Excellent attention to detail with strong interpersonal skills
  • Self-motivated
  • Proactive
  • Ability to prioritize
  • Team Player

Education:

  • High school degree or equivalent
  • Bachelor’s degree in accounting or business preferred

Experience:

  • Previous work experience as bookkeeper or accounting clerk
  • Experience in Quickbooks

Benefits:

  • 401 (k)
  • Dental insurance
  • Medical insurance
  • Vision insurance
  • Paid time off

Ability to commute/relocate:

San Antonio, TX 78249: Reliably commute or planning to relocate before starting work (Required)

Work Location: On location